lsf:manual:en:teacher:end_of_semester_-_confirmation_of_participation_recording_of_exam_marks_and_exam_adminstration_certificates [ComZ Help]

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====== Course Enrolment System: Instructions for Teaching Staff ======
===== -#7 Confirmation of participation, Recording of Exam Marks and Exam/Administration/Certificates =====

**At the end of every semester** courses are completed by **either confirming a student’s participation (TE)** or **recommending the student repeat the course** by clicking on **WH** (Repeat) when they have not attended a sufficient number of classes. (Please see section 7.1 [[lsf:manual:en:teacher:end_of_semester_-_confirmation_of_participation_recording_of_exam_marks_and_exam_adminstration_certificates#confirmation_of_participation|Confirmation of participation]]).

Marks should be entered onto the **Recording of exam marks** no later than 4 weeks after the beginning of the following semester. (Please see section 7.2 [[lsf:manual:en:teacher:end_of_semester_-_confirmation_of_participation_recording_of_exam_marks_and_exam_adminstration_certificates#recording_of_exam_marks|Recording of exam marks]]).

In exceptional case **Certificates**, which serve as a record of achievement, can be printed out and given either to the student or the Examinations Office. (Please see section 7.3 [[lsf:manual:en:teacher:end_of_semester_-_confirmation_of_participation_recording_of_exam_marks_and_exam_adminstration_certificates#exam_administration_certificates|Certificates]]).

If you wish to confirm course participation or enter marks for examinations from a previous semester, you need to **first** select the relevant semester. (Please see section 3 **[[lsf:manual:en:teacher:switching_to_another_semester|Switching to another semester]]**).

==== - Confirmation of participation ====

You will find the required view on the left navigation via the links **My Participants - Enrolment information** - Certificate of Participation. (Please see section 5 **[[lsf:manual:en:teacher:view_own_courses_and_lists_of_participants|View own courses and lists of participants]]**)

You can confirm participation by clicking inside the circle on the column headed **TE** or **WH**: 

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**TE :** the participants took part in the course **often enough**.

**WH :** the students did **not** attend the course **at all** or did **not** attend **often enough**. The course must be repeated.

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**This entry is essential for the awarding of credits. 
For courses which run over two semesters, it is necessary to confirm participation at the end of each semester.**

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The entries **TE** and **WH** are saved by the exam administration overnight and can no longer be changed on the enrolment system after this point.

==== - Recording of exam marks ====

=== - Enter exam marks (Grade, Date, Form of Exam) ===
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By clicking on the **My Functions** link in the navigation bar, you can view **Recording of exam marks**. Here you will be shown the exams assigned to your courses for which you are registered as the examiner: 

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If the link **Recording of exam marks** is not listed in the navigation bar, you are not registered as the examiner. In this case, please contact the itservice via **https://ticket.ash-berlin.eu/**.

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Click on the desired examination date. Only courses for which students have registered will appear. Please select an exam. The following table will appear:

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You need to fill out the following required fields when entering the exam marks: **Grade**, **Date of Exam** and **Form of Exam**.

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By clicking on the arrows in the table headers you can organise data accordingly:

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=== - Tests without grade ===
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Tests which do not receive a grade are indicated with the symbol **+ +** in **Grade**.

If there has been an **Attempt at deception**, please enter a **TAu** into the **Grade** field in addition to the examination date. The system will automatically enter the status with **NB** = failed.

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=== - Tests with grade ===
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  * **Grade:** The mark must be entered as **3 digits with no comma** (e.g. a mark of 1,3 should be entered as 130).
  * **Date of Exam:** The examination date must be entered as **ten digits**; in other words, please **use full stops**, (e.g. 23.07.2022).
  * **Form of Exam:** Please enter the type of exam in its abbreviated form, according to the key above the table in the records of exam marks.

If there has been an **Attempt at deception**, please enter a **TA** into the **Grade** field in addition to the examination date. The system will automatically enter the status with **NB** = failed.


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=== - Additional informations ===
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**Please note: After 20 minutes without activity the system automatically logs you out.** As all input will be lost, please remember to save your entries from time to time after checking them.

**Before you save the data you have entered, please check details thoroughly. You cannot make any changes to data once it is saved, and will then have to contact the Examinations Office.**

If your data was saved successfully, the message **Ok, Datensatz wurde geändert** (Ok, data changed) will appear in the column **Comment**. 
Students can view the result on their overview of marks as soon as it has been entered onto the system.

If the **Confirmation of participation (TN)** is registered on the same day as the **Recording of exams**, the credits are only visible to you and your students on the following day, after they have been updated by the Examinations Office. If the **Confirmation of participation (TN)** had already been entered at least one day before the **Recording of exams**, the credits will be immediately visible. No credits are shown if there is no **TN**.

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**Please note: After entering the grades on to the system, please give a signed list to the Examinations Office (Prüfungsamt).**

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First switch back to German language. Then click on the link **Notenverbuchung** (Recording of Exams) and select the desired exam.
You will receive the list via the link **Unterschriftsliste**. This can be found at the end of the recording of exams page. Please **print this list**. Enter the respective titles for your project seminars and elective modules, and include the language level and the language, in which foreign language seminars were carried out. Sign the list and hand it in to the Examinations Office (Prüfungsamt).

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You can print out an **Exams Extract** at any time. The list always shows all of ’your’ exam marks from the selected exam period. You can print this list out after every entry of exam marks and hand it in to the Examinations Office. Alternately, you can hand the entire list in at the end of the exam period.

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Students whose exam results you have saved **remain visible, but can no longer be edited** when you call up the information again. You can find all exam results entered by you at the link **View of exam marks** on the left-hand side of the navigation bar. (Please see section 8 **[[lsf:manual:en:teacher:view_of_exam_marks#view_of_exam_marks|View of exam marks]]**).




==== - Exam administration/Certificates ====

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Students can only register for exams themselves starting from when the exam period has been reached (approximately 6 weeks after the corresponding semester has begun) until the end of the semester (in sommerterm until 30/09, in winterterm until 31/03).

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If students have sat exams which they have not enrolled for by the end of the examination period, please use the printable performance record by using the link **Print certificate** on the **List and Manage Application** page (Please see section 7.1 [[lsf:manual:en:teacher:end_of_semester_-_confirmation_of_participation_recording_of_exam_marks_and_exam_adminstration_certificates#confirmation_of_participation|Confirmation of participation]]):

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Certificates are academic records of achievement which can be given to the Examinations Office after you have filled out the **Note** (mark), **Prüfungsdatum** (date of exam) and **Unterschrift der Lehrkraft** (your signature). The Examinations Office enters the informations into the enrolment system.

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If you have not entered the examination information electronically, as described above, the original certificate will go direct to the Examinations Office. Please remember to fill out all the necessary details (grade and date of exam) and **sign** the certificate. In this case, you should make a copy for you and your student.

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Use the link **Print certificates** at the end of the table to print out hard copies for **all** your students at the same time:

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